Privacy policy

Last Updated: May 2026

1. Introduction

Tees Valley Props is the trading name of Mike Henson and Lee Ward, operating as sole traders. For the purposes of UK data protection law, Mike Henson and Lee Ward are the joint Data Controllers.

We are a prop hire and set salvage specialist based in Middlesbrough. We are committed to protecting the privacy of our clients, primarily Art Department Practitioners, Set Decorators, and Production Companies across HETV and film. This policy outlines how we collect, store, and use data through our Squarespace website and Booqable rental portal.

2. Information We Collect

To facilitate prop hire, logistics, and account setup, we collect the following data:

  • Contact Details: Name, production company name, email address, and phone number.

  • Logistics Data: Delivery and collection addresses for sets, studios, or production offices.

  • Financial Information: Billing addresses and payment details. (Note: Payments are processed via secure third-party gateways; we do not hold or store full payment card details).

  • Production Context: Shoot dates, working titles (where non-NDA), and specific prop requirements.

3. How We Use Your Data

We use your information strictly for operational and B2B purposes:

  • Quoting & Inventory: Managing your "Request a Quote" basket via our Booqable catalogue.

  • Logistics: Planning accurate deliveries and collections to studios or locations.

  • Contractual Obligations: Issuing Hire Agreements, invoices, and managing Loss & Damage (L&D) records.

  • Sustainability Reporting: Tracking "Set Strike & Salvage" data to assist productions in meeting their albert sustainability targets.

4. Data Storage & Security

We utilise established, secure cloud-based platforms to manage our inventory and back-office operations:

  • Squarespace: Hosts our website and front-end browsing experience.

  • Booqable: Manages our digital catalogue, rental availability, and basket requests.

  • Google Workspace: Used for internal inventory management, correspondence, and secure document storage.

  • Access Control: All operational data is strictly access-controlled and only viewable by the two founding partners (Mike Henson and Lee Ward).

5. Third-Party Sharing

We do not sell personal or corporate data. We only share information with third parties when it is strictly necessary to fulfil a hire or legal obligation:

  • Payment Processors: To handle hire fees, logistics charges, and security deposits securely.

  • Production Partners: If working as Dailies or within the Art Department on your set, data may be synchronised to ensure delivery and strike accuracy.

  • Legal & Insurance: In the event of an unresolved Loss & Damage (L&D) claim, or to comply with HMRC accounting requirements.

6. Your Rights

Under UK GDPR, you have the right to access, rectify, or request the erasure of your personal data. As we primarily hold B2B "Production Office" data, these requests usually pertain to the contact person listed on the vendor account. To exercise these rights, please contact us using the details below.

7. Cookies

Our Squarespace site uses essential cookies to ensure the "Request a Quote" basket functions correctly across sessions and to analyse general site traffic, helping us improve our digital catalogue.

8. Contact Us

For any data enquiries, vendor onboarding, or privacy concerns, please contact us at: Email: hello@teesvalleyprops.co.uk